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Health & Safety paperwork

The relevant Health & Safety documents must be submitted by Monday 26th September, for the start of the 2011/2012 academic year, or within 2 weeks of your start-up meeting (unless a different time is specified at the meeting).

Safety checklist

All clubs and societies must complete a safety checklist. Please return a copy to your key staff member, who will be able to help you with it if necessary.

Risk assessments

In addition to this, clubs and societies deemed to be higher risk must also conduct a full risk assessment and then arrange a meeting to review it with their key staff member. If you are unsure whether your club or society is in this category please check with a staff member.

A risk assessment is nothing more than a careful examination of what, in your club or society, could cause harm to people, so that you can weigh up whether you have taken enough precautions or should do more to prevent harm. The overall aim of the exercise is to ensure that no one gets hurt or becomes ill.

When carrying out your risk assessment the important things you need to decide are whether a hazard is significant and whether you have it covered by satisfactory precautions so that the risk is small. You will need to check this when you assess the risks.

  • HAZARD – means anything that can cause harm
  • RISK – is the chance that somebody will be harmed by the hazard

It is important not to overcomplicate the process. With most activities the hazards are few and simple, and checking them is common sense, but necessary.

How do I fill out a risk assessment?

Download the risk assesment form, which this is a 3 page excel document that needs to completed electrionically and emailed back to your key staff member.

The third page of this document contains advice, tips, and a step-by-step guide for filling our your risk assessment - we recommend you look at this before beginning to fill in the form.

You may also find helpful to look at:

  • The example risk assessment completed by the Surf Club. We don't recommend copying the document, but they are a good example of how to consider the risks and adequately deal with them.
  • Any governing body guidelines that are applicable
  • Online examples that are specific to your particular activity

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