Academic Reps | Tools for Schools

Tools for Schools is a resource pack for staff around the University supporting the Union's Academic Representation Scheme.

Electing Course Reps | New for 2018/19

In previous years, we’ve asked lecturers to carry out elections/selection processes with their cohort and to then register them with the Union so we can train and support them… this year we’re making it much easier for you!

Over the Welcome period, nominations to become a course rep will be live on the Students’ Union website. Any student will be able to put themselves forward for election during this time.

Once nominations have closed, the list of students standing for the role will be released and when voting opens, students will be able to log in and vote – with voting being restricted so students could only vote for relevant posts (i.e. students will only be able to vote for those standing for election for their course and level).


Key Dates

Nominations open: 17th September – 28th September 2018

For information on what the role involves, students can drop by the Students’ Union anytime and speak to the Student Voice team. There will also be a stall at the Welcome Fair on the 19th September where students will be able to ask any questions they might have. When students nominate themselves they must confirm that they are able to attend training if they are elected.


Voting open: 1st October – 3rd October 2018

During this period students will be able to log onto the Students’ Union website and vote for the student they want to represent them at course level. The results of this will be published the following day and reps that are successful will be invited to attend training.


Training schedule

We run a variety of training to suit different students’ needs. See the details below:


Course Rep Conference: Friday 12th October

The Students’ Union will be running a day-long conference with food, refreshments and an array of sessions which will cover everything a Course Rep might need to know – from innovative ways to collect feedback to mastering meeting etiquette and everything in between.

We aim to get as many reps trained at this event as possible. It would be fantastic to have some staff present on the day so if you are available and would like to come, get in touch!


Training mop-up sessions: Week commencing 15th October 2018

For those who cannot make the conference we’ll be running several sessions throughout this week, every day at 12 – 1pm and 5 – 6pm. Locations TBC.


Training webinars: 22nd, 24th, 26th October 2018

For those who still haven’t been able to attend training in person or students that have other commitments or are distance-learners. Students can self-enroll onto the course via Blackboard.


Further online training: Available to access from 29th October 2018

For those who have missed all the training that’s been delivered by this point we will have some click-through survey-style training that students can access, again, via Blackboard.

Course Committees tend to be in November, however, reps will need plenty of time to collate feedback to present so please make sure they have engaged in some form of training by 28th October 2018.

If you would like to attend or get involved in any of the training listed here, contact


Throughout the year, the Students’ Union also offers ongoing training opportunities for our academic representatives interested in developing their skills.

To find out more head to and view 'Learning & Development'.


So, what will I need to do?

All we’re asking you to do is to promote the opportunity, telling students to nominate themselves online if they’re interested. Then once voting is open, encourage as many of your cohort to vote before the deadline!

We’ll include a resource pack with a presentation slide and/or video you can show in your class. We can also come along to any lectures or seminars on request. Let us know what you need and we’ll work to make it happen.



After voting has closed, we’ll publish a list of all the successfully elected reps on the Union website. Students will be able to log in and view who their rep is. We’ll also make sure that the appropriate staff members, such as yourselves and secretaries to course committees, are notified of who to contact.

We’ll invite them to training but your support in encouraging them to get there would be greatly appreciated.


Returning Student Representatives

Students who are returning to their studies, rather than new starters, will need to also sign up through the Union website election process. They simply need to follow the same instructions as give above.

Any returning student reps would like to take on any additional responsibilities can stands to be a Department Representative. A Department Representative's role is to represent the voice of students from their department to the University and within the Students’ Union in conjunction with and support of the Academic Representatives within their Department and the Students’ Unions Student Officer Team. Find out more at 

If a student no longer wishes to carry out their role as a representative ask them to contact


Download the resource pack here [Coming soon]


Video resources to show in lectures [Coming soon]
What is an adacemic rep and how can I become one?
What is a Students' Union?